The Administrative Assistant provides essential administrative and operational support to ensure the smooth day-to-day functioning of the organization. Working in a nonprofit environment that supports refugees and newcomers, the Administrative Assistant plays a key role in supporting staff, programs, and clients by maintaining organized systems, providing front-line assistance, and contributing to a welcoming and inclusive workplace
- Provide general administrative support including filing, data entry, photocopying, scanning, and document preparation
- Maintain accurate electronic and physical records in compliance with organizational policies
- Manage calendars, schedule meetings, and coordinate logistics for internal and external meetings
- Answer phones, respond to emails, and direct inquiries to appropriate staff
- Assist with office coordination, including ordering supplies and maintaining office equipment
- Support onboarding processes for staff, volunteers, and interns
- Assist with tracking expenses, invoices, and basic bookkeeping tasks as required
- Support program staff with administrative tasks related to service delivery
- Assist with client intake documentation, appointment scheduling, and follow-ups
- Ensure a welcoming and respectful environment for newcomers, visitors, and community partners
- Assist with preparing reports, correspondence, and presentations
- Support internal communications and coordination among team members
- Liaise with community partners and service providers as directed
- Bilingual in English and French (required)
- Previous administrative or office experience is an asset
- Strong organizational and communication skills
- Proficiency in Microsoft Office and/or Google Workspace
- Ability to multitask and work independently
- Professional, respectful, and culturally sensitive attitude
- Strong attention to detail and confidentiality
- Experience working in nonprofit or community organizations is an asset
Please submit your resume and a brief cover letter by email to acherkaoui@ccvac-ccvca.org, by June 5th, 2026.
CCVAC is an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, colour, religion, sex, gender identity or expression, sexual orientation, national origin, disability, age, marital status, or any other protected characteristic under applicable federal, provincial, or local laws. We are committed to providing accommodation throughout the recruitment and selection process in accordance with applicable human rights legislation. If you require accommodation, please notify us and we will work with you to meet your needs.
